RULES FOR SUBMISSION

• All abstracts must be submitted via the official LUPUS 2025 abstract submission portal (URL available during the submission period). Please note that the Congress Organizers are not able to accept abstracts submitted via e-mail.
• Abstracts must be received by the announced deadline. Abstracts received after the deadline will not be considered.
• Abstracts must be original. While the LUPUS 2025 Congress accepts encore abstracts presented at other conferences previously, it is advisable when possible to include updated research or analysis data to highlight the progress of your research and keep the information in the abstract up-to-date. If some of the data in the abstract is previously published in a journal or other congress proceedings, it is the author’s responsibility to confirm with the publisher whether the submission of the abstract for the LUPUS 2025 Congress will breach any copyright policies of the publisher. Please note that accepted abstracts of participants registered for the LUPUS 2025 Congress are scheduled for publication in The Journal of Rheumatology (JRheum).
• All abstracts must be submitted in English. Please use US spelling (Merriam-Webster dictionary).
• Each abstract should not exceed 550 words.
• The abstract title should not exceed 25 words and should be UPPER CASE.
• Each author can submit a maximum of five (5) abstracts and each person can be assigned as the presenter of a maximum of five (5) abstracts.

Presentation Type

Please choose the format or your abstract from the below two types.

• Original Abstract: To be considered for oral or e-poster
• Case Report Abstract: To be considered for e-poster only

Please note that the Congress Organizers will determine the final presentation format based on content and program time limitations and your abstract will be assigned to one of the following presentation types.

• Oral Abstract: The presenting author will be assigned 10 minutes in a scientific session using PPT slides – 7 minutes for oral presentation & 3 minutes for Q&A.
• E-Poster Tour: The presenting author will be assigned 6 minutes in an E-Poster Tour session using an E-Poster – 4 minutes for short oral presentation & 2 minutes for Q&A.
• E-Poster Viewing: The presenting author will be requested to submit an E-Poster for the LUPUS 2025 E-Poster Gallery. There will be no designated presentation time. Instead, interested attendees will be able to contact presenting authors with questions within the online E-Poster Gallery. All accepted case report abstracts will be assigned to E-Poster Viewing only.

Abstract Structure

I. Original abstracts should be structured as follows:

1. Background/Purpose: Please include the research background or a statement of purpose.
2. Methods: Please specify the used methods, materials, and analytical procedure.
3. Results: Please summarize the results in sufficient detail to support the conclusion (a “results will be discussed during presentation” statement is not acceptable).
4. Conclusions: Please describe the reached conclusion(s).

II. Case reports should be structured as follows:

1. Introduction: Please introduce the case by including information on its uniqueness (why is the case special).
2. Case Presentation With Investigation: Please describe the case including the made investigation(s).
3. Literature Review: Please summarize the used literature.
4. Discussion: Please articulate the lessons learned from the case.

Basic Information

• Authors:
  • Presenting author’s contact details
  • Author(s) names appear in upper and lower case (e.g. J.C. Smith).
  • Author and co-authors’ affiliation details: department, institution/organization, city, state (if relevant), country.
• Abstract title: The title is limited to 25 words in UPPER CASE (e.g. EMERGING APPROACHES IN SLE MANAGEMENT)
• Abstract text: The text is limited to 550 words, including acknowledgments (if any). The text count may be affected by inserting tables and non-scientific text such as acknowledgments.
• Abstract topic: Abstracts must be allocated to a specific topic for the scientific program. Please choose from the list of topics.
• Spelling: All abstracts must be submitted in English. Please use US spelling (Merriam-Webster dictionary). Spelling and grammar must be checked before submission. Use built-in grammar and editor checks in MS Word.
• Abbreviations and symbols: Define at first mention and ensure consistency throughout the abstract. There is no need to expand the following abbreviations: BMI, 95% CI, IQR, SD.
• Punctuation (spaces):
  • Use only one space after periods.
  • Place one space in between mean (SD) and median (IQR) values.
  • Do not put a space before a comma or closing bracket.
• Numbers & data:
  • Use hyphens for 95% CI ranges and IQRs (eg, 95% CI 5.0-10.5, IQR 2.0-4.3). The exception is negative values in ranges, which should be separated by a comma (eg, 95% CI –5, 9).
  • Place space in between symbols and numerals (eg, < 50, n = 191). There should be no spaces after a hyphen.
  • Exponents should be preceded by a caret (^), with no space in between (eg, 10^9)
• Keywords: You are welcome to enter up to 5 keywords that define your abstract. The keywords must be in English and can include numbers.
• Images, graphs, tables:
  • The maximum file size of each image is 500 KB. The maximum pixel size of the graphs/images is 4000(w) x 2076(h) pixels & between 300 and 1200 dpi.
  • You may upload images in JPEG format only.
  • You are limited to two (2) images, tables, and/or graphic uploads per abstract submission in total. Tables and/or graphics uploaded as image files do not count towards the character limit. Characters in tables that are directly entered into the text will be counted.
  • Tables/graphs/images should be cited within the abstract body at their relevant point. In case you will not upload any tables/graphs/images, please make sure there are no mentions of such in the text remaining from earlier edits you may have made. Citations should appear after a period or a comma (but before a semi-colon or colon), in square brackets eg, [1.]
  • Make sure your graphics have been successfully uploaded. You should be able to view them when previewing your abstract. Graphics not successfully uploaded by the deadline cannot be added at a later date.
• References: There should be no more than three (3) references formatted as follows: [#.] Last name first initial. Journal abbreviation Year;Volume:page no.-page no. (e.g., [1.] Almeida C. Autoimmun Rev 2015;14:1087-96.
• Conflict of interest disclosure: At the time of submission, the submitting author will be requested to provide a brief conflict of interest statement on behalf of all co-authors. If the abstract is selected for oral presentation, the presenting author will be contacted additionally to complete a mandatory detailed Conflict of Interest Disclosure form.
• Further guidelines: For more information on formatting, please review the JRheum checklist for abstract formatting.